Overload Guidelines

UMCP Guidelines on Overloads Involving Federal or Federal Flow-through Funds (Federal Funds)

Guidelines for Regular Overloads Not Involving Federal Funds

  1. The Dean or Major Unit Head must consider the overload request in accordance with its mission, the Strategic Plan, and the need to balance each employee's workload.
  2. The employee must be working 100% time with the exception of Graduate Assistants.
  3. The project is for credit instruction, non-credit instruction or administrative activities that are not part of regular duties.
  4. The overload is for a specific time period and a certain amount of money.
  5. Hourly overload requests will be accepted only for Graduate Assistant requests.
  6. The request must be submitted in advance of overload period.
  7. The period of time is arranged so that it does not interfere with employee's regular duties.
  8. The employee has permission of supervisor to work on an overload basis.
  9. No overloads for Non-exempt staff.


  1. Overload requests must be processed via the Payroll & Human Resources System (PHR) for faculty, librarians, exempt staff and graduate assistants.
  2. Overload requests for Graduate Assistants must follow the Graduate School's procedures. The Graduate School ensures a student is in good academic standing and progressing toward the attainment of a degree prior to PHR approval.
  3. All PHR overload requests will include:
    1. One of two overload types: 
      1. Teaching Overload - teaching for credit instruction;
      2. Non-teaching - non-teaching, administrative overload; 
    2. Specific beginning and end date of project;
    3. Amount of compensation to be received; and,
    4. A PHR note that must include the nature of the overload assignment, the name of the person's supervisor(s), and the date the supervisor(s) approved the overload.

The Division of Academic Affairs seeks to limit overloads to two per calendar year for credit instruction. However, based on need, third and subsequent requests will be considered.

Image of a column